What is printing equipment transport?

Printing equipment transport is the specialized moving of wide-format printers, digital and offset presses, mailing and inserting systems, high-speed inkjet duplicators, copier fleets, and finishing equipment from a manufacturer, dealer, or facility to the production floor where it will run. Unlike general freight, it protects print heads, rollers, optics, and factory alignment with flat-floor air-ride trailers, full blanket wrap, controlled liftgate or dock loading, rigging crews, and white-glove placement. VIP Transport provides printing equipment transport nationwide for manufacturers, dealers, and print operations.

How do you move a wide-format printer without damaging it?

Wide-format and large-format printers are long, top-heavy, and sensitive to vibration and tilt. VIP keeps the unit level on a flat-floor trailer so it rolls on and off without a step or drop, fully blanket-wraps and stretch-wraps it, secures it with logistic E-track, and carries it on air-ride suspension that absorbs road vibration. Climate-controlled trailers keep ink, media, and electronics within manufacturer temperature and humidity limits. At delivery, our crew brings the printer to its final position, unwraps it, levels it, and removes all debris so the technician can begin setup immediately.

What is a flat-floor trailer, and why does it matter for presses and inserters?

A flat-floor trailer has a level, continuous deck from the door to the nose with no drop-deck step, wheel wells, or ramps to negotiate. Presses, mailing inserters, and production printers on casters roll straight on and off without being tipped, lifted over an edge, or jolted across a dock plate, which is where most transit damage to leveled machinery happens. VIP moves the majority of BlueCrest mailing equipment on flat-floor trailers with full blanket wrap and additional labor, and uses the same approach for other heavy caster-mounted equipment.

Do you provide rigging and installation for printing machinery?

Yes. VIP provides rigging crews, machinery skates, gantry and lifting gear, and additional labor for heavy or awkward units, and delivers through tight doorways, elevators, and stairwells to the production floor. Our crews handle unwrapping, positioning, leveling, and installation and assembly support, and we can coordinate with the manufacturer or dealer technician for final commissioning. On the same visit we can de-install and remove the equipment being replaced.

Can you deliver equipment to a site without a loading dock?

Yes. Our trailers and straight trucks carry heavy-duty liftgates that lower dense equipment to ground level under control, so we deliver to storefronts, sign shops, print rooms, mail centers, schools, and offices that have no dock. For oversized machinery that will not fit a van trailer, we offer flatbed and Conestoga transport with rigging at both ends.

Do you offer climate-controlled transport and warehousing for printing equipment?

Yes. Ink, toner, print media, electronics, and precision optics degrade outside manufacturer temperature and humidity limits. VIP runs climate-controlled trailers and vans for transit and climate-controlled warehousing for staging, with continuous temperature and humidity monitoring. Serialized inventory tracking lets manufacturers and dealers hold equipment in our facility and release it to customer sites on their schedule.

How do you keep high-value equipment secure in transit?

Every shipment moves under a documented chain of custody with real-time GPS tracking from origin to destination. Options include exclusive-use dedicated trailers so your equipment rides alone, dual-driver teams for expedited nonstop transit, tamper-evident seals, and background-checked crews. Our drivers are TSA-certified and hold Security Threat Assessment (STA) clearance, so equipment can move through air-cargo and secured facilities without delay.

Do you handle removal and disposal of the old printer or press?

Yes. VIP provides reverse logistics for the equipment your new machine replaces, including de-installation, removal from the production floor, transport back to the manufacturer or dealer, and environmentally responsible disposal and e-waste recycling. Handling the install and the removal in one visit keeps the project on a single schedule, a single carrier, and a single chain of custody.

How much does it cost to ship printing equipment or machinery?

Cost depends on the size and weight of the unit, distance, site conditions at both ends (dock, liftgate, stairs, elevators, tight clearances), and the service level you choose, such as rigging, installation, climate control, exclusive-use trailers, or driver teams. A single wide-format printer delivered regionally with liftgate service is quoted very differently from a multi-unit press or inserter relocation across the country. Blanket wrap instead of wooden crating reduces cost on most shipments. We provide itemized quotes after a free equipment and site assessment.

Do you work with manufacturers and dealers on recurring customer deliveries?

Yes. VIP serves as the delivery, installation, and removal partner for printing and mailing equipment manufacturers and dealers, including Epson, BlueCrest, Pitney Bowes, RISO, and LexJet. We provide a dedicated project manager as a single point of contact, standardized handling procedures for each product line, warehousing and staging for dealer inventory, and consistent crews and equipment for end-customer installs, swaps, and returns nationwide.

VIP Transport crew rolling a fully wrapped BlueCrest Vantage mailing inserter on casters across a level flatbed deck into a Mayflower trailer

Specialized Equipment Logistics

Printing & Machinery
Transport

Name: Printing Equipment & Machinery Transport Services
Brand: VIP Transport

Flat-floor air-ride trailers, full blanket wrap, rigging crews, and white-glove installation for wide-format printers, production presses, mailing and inserting systems, and industrial machinery — nationwide.

Request a Quote Call 1-800-998-4847

Printing Equipment Logistics

Dock to
production floor.

Custom wooden crate on a forkliftable skid, strapped and labeled, loaded through the side door of a VIP Transport air-ride trailer — When a unit needs rigid protection, we build the crate and skid in-house, strap it, label it, and load it through the trailer’s side door on a level floor.

VIP Transport moves printing equipment and industrial machinery for the manufacturers, dealers, and print operations that cannot afford a damaged print head, a scratched platen, or a press that arrives out of level. Our flat-floor air-ride trailers let heavy units on casters roll straight on and off without a step or a drop, and every piece is fully blanket-wrapped and secured before the trailer door closes.

From a single wide-format printer delivered to a sign shop to a fleet of mailing inserters relocated between production facilities, VIP handles the entire chain: pickup, packing, transport, rigging, positioning, installation support, and removal of the equipment being replaced. Manufacturers and dealers route their customer deliveries through us because we show up with the right trailer, the right crew, and the right equipment every time.

One carrier from the loading dock to the production floor — with GPS tracking and a documented chain of custody on every shipment.

Printing equipment & machinery we routinely transport

Wide-format & large-format inkjet printers
Digital production presses
Offset presses & press units
Mailing, inserting & sorting systems
High-speed inkjet duplicators & printers
Multifunction copiers & printer fleets
Finishing equipment — cutters, folders, laminators
CNC, packaging & industrial machinery

How We Handle It

Built for
heavy, precise machines.

A production printer is a precision instrument that happens to weigh as much as a car. General freight treats it like a pallet. VIP treats it like the revenue-generating asset it is — from the trailer floor up.

01
Flat-Floor Air-Ride Trailers
Presses, inserters, and wide-format printers on casters roll directly onto a level trailer floor — no drop-deck step, no dock-plate jolt. Air-ride suspension absorbs road vibration so print heads, rollers, and alignment stay exactly where the factory set them.
- Level floor for heavy units on casters
- Air-ride suspension protects print heads and alignment
- High-cube trailers for tall presses and finishing lines
02
Full Blanket Wrap & Custom Crating
Every piece is fully blanket-wrapped, stretch-wrapped, and secured with logistic E-track before the door closes. When a shipment calls for rigid protection — international legs, stacked freight, long-term storage — we build custom crates and skids in-house.
- Full blanket wrap on every unit as standard
- Custom crating, skidding, and palletizing
- Uncrating and complete debris removal at delivery
03
Rigging Crews & Extra Labor
Printing equipment is dense, awkward, and often bigger than the doorway. We send additional labor, rigging gear, machinery skates, and heavy-duty liftgates so the unit gets from the trailer to its final position on the production floor without improvising.
- Rigging, skates, and gantry work for oversized units
- Heavy-duty liftgates where no dock exists
- Stair, elevator, and tight-clearance delivery paths
04
Climate Control & Secure Warehousing
Ink, toner, media, electronics, and precision optics all react to heat and humidity. Climate-controlled trailers and warehousing keep equipment within manufacturer limits in transit and while it waits for a site date, with serialized inventory tracking on every unit.
- Climate-controlled trailers and vans
- Climate-controlled staging and warehousing
- Serialized tracking for dealer and fleet programs

Who We Move Equipment For

The carrier behind the printing industry’s customer deliveries.

Wide-format & production inkjet
Mailing, inserting & sortation systems
Mailing & shipping equipment
High-speed inkjet & duplicators
LexJet
Wide-format printers & media

Manufacturers and dealers route their end-customer deliveries, installs, swaps, and returns through VIP because one crew handles the trailer, the rigging, the placement, and the old equipment going out the door.

Services & Equipment

One carrier.
Every capability.

Equipment installs fail on the handoffs between a freight carrier, a rigger, and an installer. VIP closes those gaps — transport, rigging, placement, warehousing, and removal under one contract and one chain of custody.

01White-glove handling from dock to final position
02Climate-controlled trailers, vans, and warehousing
03Rigging and installation for presses, inserters, and machinery
04Packing, custom crating, and full blanket wrap
05Warehousing, staging, and nationwide distribution
06Flat-floor and high-cube air-ride trailers
07Heavy-duty liftgates for dock-less deliveries
08Flatbed and Conestoga transport for oversized machinery
09Exclusive-use and dedicated trailers
10Driver teams for expedited nonstop transit
11TSA-certified drivers with Security Threat Assessment (STA) clearance
12Real-time GPS tracking on every shipment
13Disposal, de-installation, and e-waste recycling of replaced equipment
14Dedicated project management and single point of contact

Our Process

Loading Dock to
Production Floor

A press that arrives out of level or a printer with a cracked head means a service call, a delayed install, and an unhappy customer. Every step of our process exists to make sure the machine that left the dock is the machine that goes into production.

Equipment & Site Assessment

We confirm make, model, weight, footprint, and caster or skid configuration, then survey both sites — dock or no dock, door and elevator clearances, floor loading, and the path to final position.

Blanket Wrap, Crate & Secure

Every unit is fully blanket-wrapped and stretch-wrapped, or custom-crated and skidded when rigid protection is required, then E-track secured on a flat-floor air-ride trailer.

Air-Ride, Climate-Controlled Transport

GPS-tracked, climate-controlled, air-ride transport with exclusive-use trailers and driver teams available for time-critical or high-value moves.

Rigging & White-Glove Delivery

Liftgate or dock unloading, then rigging crews and extra labor move the unit past the dock to the production floor, print room, or mail center — through tight doors and up elevators.

Install, Level & Remove the Old Unit

Unwrapping, leveling, installation and assembly support, and complete debris removal — plus de-installation and e-waste recycling of the equipment being replaced on the same visit.

FAQ

Printing & Machinery Transport FAQ

Common questions about shipping, rigging, and installing printing equipment and industrial machinery

: Printing equipment transport is the specialized moving of wide-format printers, digital and offset presses, mailing and inserting systems, high-speed inkjet duplicators, copier fleets, and finishing equipment from a manufacturer, dealer, or facility to the production floor where it will run. Unlike general freight, it protects print heads, rollers, optics, and factory alignment with flat-floor air-ride trailers, full blanket wrap, controlled liftgate or dock loading, rigging crews, and white-glove placement. VIP Transport provides printing equipment transport nationwide for manufacturers, dealers, and print operations.
: Wide-format and large-format printers are long, top-heavy, and sensitive to vibration and tilt. VIP keeps the unit level on a flat-floor trailer so it rolls on and off without a step or drop, fully blanket-wraps and stretch-wraps it, secures it with logistic E-track, and carries it on air-ride suspension that absorbs road vibration. Climate-controlled trailers keep ink, media, and electronics within manufacturer temperature and humidity limits. At delivery, our crew brings the printer to its final position, unwraps it, levels it, and removes all debris so the technician can begin setup immediately.
: A flat-floor trailer has a level, continuous deck from the door to the nose with no drop-deck step, wheel wells, or ramps to negotiate. Presses, mailing inserters, and production printers on casters roll straight on and off without being tipped, lifted over an edge, or jolted across a dock plate, which is where most transit damage to leveled machinery happens. VIP moves the majority of BlueCrest mailing equipment on flat-floor trailers with full blanket wrap and additional labor, and uses the same approach for other heavy caster-mounted equipment.
: Yes. VIP provides rigging crews, machinery skates, gantry and lifting gear, and additional labor for heavy or awkward units, and delivers through tight doorways, elevators, and stairwells to the production floor. Our crews handle unwrapping, positioning, leveling, and installation and assembly support, and we can coordinate with the manufacturer or dealer technician for final commissioning. On the same visit we can de-install and remove the equipment being replaced.
: Yes. Our trailers and straight trucks carry heavy-duty liftgates that lower dense equipment to ground level under control, so we deliver to storefronts, sign shops, print rooms, mail centers, schools, and offices that have no dock. For oversized machinery that will not fit a van trailer, we offer flatbed and Conestoga transport with rigging at both ends.
: Yes. Ink, toner, print media, electronics, and precision optics degrade outside manufacturer temperature and humidity limits. VIP runs climate-controlled trailers and vans for transit and climate-controlled warehousing for staging, with continuous temperature and humidity monitoring. Serialized inventory tracking lets manufacturers and dealers hold equipment in our facility and release it to customer sites on their schedule.
: Every shipment moves under a documented chain of custody with real-time GPS tracking from origin to destination. Options include exclusive-use dedicated trailers so your equipment rides alone, dual-driver teams for expedited nonstop transit, tamper-evident seals, and background-checked crews. Our drivers are TSA-certified and hold Security Threat Assessment (STA) clearance, so equipment can move through air-cargo and secured facilities without delay.
: Yes. VIP provides reverse logistics for the equipment your new machine replaces, including de-installation, removal from the production floor, transport back to the manufacturer or dealer, and environmentally responsible disposal and e-waste recycling. Handling the install and the removal in one visit keeps the project on a single schedule, a single carrier, and a single chain of custody.
: Cost depends on the size and weight of the unit, distance, site conditions at both ends (dock, liftgate, stairs, elevators, tight clearances), and the service level you choose, such as rigging, installation, climate control, exclusive-use trailers, or driver teams. A single wide-format printer delivered regionally with liftgate service is quoted very differently from a multi-unit press or inserter relocation across the country. Blanket wrap instead of wooden crating reduces cost on most shipments. We provide itemized quotes after a free equipment and site assessment.
: Yes. VIP serves as the delivery, installation, and removal partner for printing and mailing equipment manufacturers and dealers, including Epson, BlueCrest, Pitney Bowes, RISO, and LexJet. We provide a dedicated project manager as a single point of contact, standardized handling procedures for each product line, warehousing and staging for dealer inventory, and consistent crews and equipment for end-customer installs, swaps, and returns nationwide.

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BBB A+ Rated

WBENC Certified

ATA Member

Mayflower & United Van Lines Agent

United Van Lines

Trusted by 500,000+ families and businesses since 1982

BBB A+ AccreditedSince 2002Verify →FMCSA Safety RecordUSDOT 1658456Verify →ATA MemberAmerican Trucking AssociationsVerify →Mayflower & United Van Lines AgentAuthorized AgentVerify →

USDOT 1658456MC-610055CA PUC CAL-T 137029WBENC Certified Women-Owned

Get Started

Move Your Equipment
Without the Service Call

From a single wide-format printer to a multi-site mailing equipment rollout, every unit gets a flat-floor air-ride trailer, full blanket wrap, and a crew staffed for the rigging. Start with a free equipment assessment.

Request a Quote 1-800-998-4847 Email Us

Flat-Floor Air-Ride

Full Blanket Wrap

Rigging & Install

GPS Chain of Custody

Printing Equipment & Machinery Transport Services by VIP Transport

Printing & Machinery Transport Services We Offer

Printing & MachineryTransport

Dock toproduction floor.

Built forheavy, precise machines.

Flat-Floor Air-Ride Trailers

Full Blanket Wrap & Custom Crating

Rigging Crews & Extra Labor

Climate Control & Secure Warehousing

The carrier behind the printing industry’s customer deliveries.

One carrier.Every capability.